Team Assistance / Executive Assistant / Office Management (f/m/d)

Oct 26, 2022 | Jobs

Team Assistance / Executive Assistant / Office Management (f/m/d)

Oct 26, 2022 | Jobs

ARTTIC Innovation GmbH, based in Munich, is the German sister company of ARTTIC SAS. Since our foundation in 1987, we have successfully set up and managed more than 400 collaborative research & development projects. These include projects under the EU Research Framework Programs 2 through Horizon Europe. ARTTIC Innovation GmbH bundles the company’s German ventures, which have been continuously established and expanded since 2006. The services offered by ARTTIC Innovation GmbH include professional consulting and support in all areas of the innovation process: from the formulation of the project idea and concept, the search for the appropriate funding program and the writing of the application, to project management and the exploitation of the project results. Applications and support for fiscal research funding at the national level under the Research Grants Act, form a new and complementary offering. ARTTIC Innovation GmbH is a subsidiary of the PNO Group, the European market leader for specialized consulting on innovation and funding measures.

For our head office in Munich (office centrally located) we are looking for a Team Assistant / Assistant to the Management / Office Management (f/m/d).

The position consists of supporting a team of nearly 30 staff and management. We are providing leadership in project management and marketing of EU-funded research projects as well as in developing project grant applications. Our customers are from research and industry in the fields of healthcare, energy, transportation and climate.

Key responsibilities

  • Assistance to the management
  • Human Resources
  • First contact person for all employees
  • First contact person for office organization (office supplies, hardware orders, inquiries from the landlord with consultation of the management)
  • Office administration: processing invoices, switchboard, general correspondence with colleagues and clients, receiving clients
  • Mail processing (receiving / sending, sorting, opening, editing and distributing)
  • Expense reports
  • Support of the controlling with the accounting
  • Travel organization
  • Meeting preparations on site in Munich (meeting room for 18 people)

Your profile

  • Bachelor’s degree in business administration, commercial vocational training, foreign language correspondent
  • At least 2 years of work experience an advantage
  • English fluent (working language English and German)
  • Advanced computer skills: MS Outlook, Word, PowerPoint and Excel

Your strengths as a team assistant

  • You are independent and always concerned about the quality of your work
  • You are service oriented
  • You pay attention to details and are well organized
  • You have excellent communication skills and are able to communicate with colleagues and customers in different countries.

What we can offer

  • Attractive working conditions in a smart and friendly team
  • An international working environment and an extensive customer portfolio
  • Starting date: At the next possible date
  • Permanent position in full-time (40 hours), part-time (e.g. 80%) possible
  • Partial home office possible
  • 30 days annual leave
  • Tax-free fringe benefits
  • Mobile phone with the right to private use

Your contact to us

Have we aroused your interest ? Do you recognise yourself in this profile and are attracted by our company and the position? Then please send us your meaningful application (well-founded cover letter and professional background, references) exclusively online. We treat your application strictly confidential.

Note

Advertising calls from recruitment agencies, job platforms, etc. are generally unwelcome.

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